REPORT OF MARRIAGE (ROM)

Requirements for reporting the marriage of Filipino(s)

DUE TO THE EVOLVING COVID-19 SITUATION IN ALBERTA, THE DECLARATION OF STATE OF EMERGENCY BY THE CITY OF CALGARY, AND IN THE INTEREST OF PUBLIC HEALTH AND SAFETY,  THE PHILIPPINE CONSULATE GENERAL IN CALGARY WILL ONLY ACCEPT MAILED APPLICATIONS FOR REPORTS OF MARRIAGE (ROM) AT THIS TIME.  THANK YOU FOR YOUR UNDERSTANDING.

 

 

The marriage between two Filipinos (male and female) or a Filipino and a foreigner (male and female), solemnized in Alberta or Saskatchewan, should be reported to and registered with the Philippine Statistics Authority (PSA) through the Philippine Consulate General (PCG).

In registering a marriage, the following documents should be submitted:

A. Report of Marriage (ROM) Form (four originals) – Download Form

      Important:  The ROM Forms must be notarized by a local notary public, and authenticated by the Deputy 

                        Provincial Secretary's Office in Edmonton (for Alberta-based applicants) or by the Ministry of

                        Justice in Regina (for Saskatchewan-based applicants) before mailing the application to the PCG.

                        Please refer to the guide for ROM applications submitted by mail below. 

                                  Please use BLACK ink in accomplishing the form.

B. Original and four (4) photocopies of the following:

 

B.1.    Certificate of Marriage (submit the long form) issued by the Vital Statistics Office of Canada;

 

B.2.    PSA-issued Birth Certificate of Filipino spouse/s, and Foreign Birth Certificate of foreign spouse,

          if applicable;

 

B.3.    Current valid passports of spouses (if foreign spouse has no passport, present valid ID);

 

B.4.    For the Filipino spouse: Proof of Filipino citizenship at the time of marriage -- i.e., PH Passport,

          Permanent Residency (PR) card / work permit / landing papers; 

B.5.    If Filipino spouse/s are now Canadians, submit Certificate of Canadian Citizenship 

B.6.    Notarized Affidavit of Late Registration of Marriage (click here to download form) if ROM is being reported after twelve (12) months

          from the time of marriage. This Affidavit must be notarized by a local notary public and authenticated

          by the Deputy Provincial Secretary's Office in Edmonton, or the Ministry of Justice in Regina.

 

 NOTE:  Please do not send original passports / PR cards by mail. Send only the photocopies. 

C. Processing fee of CAD 36.25 in cash or money order/bank draft made payable to the “Philippine Consulate

    General Calgary” (Note: Please use these exact words. Do not abbreviate. Otherwise, the bank will not accept

    your draft/money order). Do not send cash in the mail.

D. Authenticated Judicial Decree of Divorce (with four photocopies) for foreign spouse who was previously

    married. For the Filipino spouse whose previous marriage was subsequently annulled, submit an annotated

    PSA Marriage Certificate (with four photocopies) indicating that said marriage is now null and void.  

 

E. One (1) original or certified true copy and four (4) photocopies of the Death Certificate of deceased spouse if

    a widow/widower, and the Marriage Certificate with the deceased spouse.

REQUIREMENTS FOR APPLICATIONS SUBMITTED BY MAIL:

a.  The ROM Form and affidavit of late registration (if applicable) must be notarized by a local notary public.

b.  The notarization by a local notary public must be authenticated by:

 

     For marriage that took place in ALBERTA:                  Deputy Provincial Secretary's Office

                                                                                          Room 111, 9833 109 Street

                                                                                          Edmonton ABT5K 2E8

                                                                                          Phone:  780-427-5069

       For marriage that took place in SASKATCHEWAN:    Ministry of Justice

                                                                                          Authentication Services

                                                                                          800 - 1874 Scarth Street

                                                                                          Regina SK   S4P 4B3

                                                                                          Phone: 306-787-2951

 

c.  Mailed applications should likewise include the applicant's contact details (telephone and/or email address) in case the PCG needs to get in touch with the applicant for further information on the documents submitted.

d. Self-addressed prepaid envelope (preferably with tracking features) to be used in mailing the applicant's copy of the registered ROM.

IMPORTANT INFORMATION:

Processing of ROM applications takes seven (7) working days, counted from the day after receipt of the complete application from the mail. Incomplete / non-compliant applications will not be accepted or processed.

Additional documents may be required by the action officer from the applicant upon evaluation of the 

documents submitted to determine citizenship, identity or eligibility of the applicant for registration of marriage 

under Philippine law. 

Queries on ROM matters may be emailed to calgarypcg.civreg@gmail.com

 

The PCG forwards all Reports of Marriage to the Philippine Statistics Authority (PSA) in Manila through the Department of Foreign Affairs (DFA).  Please note that a PSA- authenticated copy of the Report of Marriage (ROM) may be requested from the PSA after about six months from the date of filing of said report at the PCG. To request a PSA-copy of the ROM, you may go to www.ecensus.com.ph or www.psa.gov.ph or ww.psaserbilis.com.ph/Default.aspx  

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