REPORT OF BIRTH (ROB)

Requirements for reporting the birth of a child born abroad to Filipino parent(s)

DUE TO THE EVOLVING COVID-19 SITUATION IN ALBERTA, THE DECLARATION OF STATE OF EMERGENCY BY THE CITY OF CALGARY, AND IN THE INTEREST OF PUBLIC HEALTH AND SAFETY,  THE PHILIPPINE CONSULATE GENERAL IN CALGARY WILL ONLY ACCEPT MAILED APPLICATIONS FOR REPORTS OF BIRTH (ROB) AT THIS TIME.  THANK YOU FOR YOUR UNDERSTANDING. 

The birth of a child born in Alberta or Saskatchewan to Filipino parent/s should be reported to and registered with the Philippine Statistics Authority (PSA), formerly known as National Statistics Office or NSO, through the Philippine Consulate General (PCG).

When reporting/registering the birth of the child, the following documents should be submitted:

A. Report of Birth (ROB) Form FA-Form No. 40 (Download  Form) (four originals) 

  • Entries can be TYPEWRITTEN OR PRINTED LEGIBLY. Please use black ink only.

  • Entries/details must be at the time of birth of the child.

  • Please note that under the Philippine naming convention, a legitimate child's Last Name refers to the father's surname, the First Name refers to the child's given name/s, and the Middle Name refers to the mother's maiden surname.

  • Duly-filled out forms must be notarized by a notary public and authenticated by the Deputy Provincial Secretary's office in Edmonton (for Alberta-based applicants) or the Ministry of Justice in Regina (for Saskatchewan-based applicants). Please refer to guide below on mailed applications (please scroll down).

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B. ORIGINAL and four (4) photocopies of the following supporting documents:

B.1.    Child's birth certificate issued by the Vital Statistics Office of Canada where the name of parents and the

          place of birth are indicated.

If parents are married: Submit PSA/NSO copy of the parents’ Marriage Certificate or Report of Marriage.

If parents are not married and the child is using the surname of the fatherAffidavit of Acknowledgment of Paternity (AAP) (click here to download form) executed by the father, and Affidavit to Use the Surname of the Father (AUSF) (click here to download form) executed by the mother. These must be notarized a notary public and authenticated by the Deputy Provincial Secretary's office in Edmonton (for Alberta-based applicants) or the Ministry of Justice in Regina (for Saskatchewan-based applicants). Please refer to guide below on mailed applications (please scroll down).

The PCG will issue a Certificate of Registration of AAP and AUSF, which is required by RA 9255.

Fee: CAD 36.25

If parents are not married and the child is using the surname of the mother:  Birth certificate issued by the Vital Statistics Office of Canada is sufficient.

B.2     Child’s foreign passport (photocopy data page only), if child has one

B.3     Parents’ Philippine passport valid at the time of birth of the child

B.4     Document showing the immigration status of parents at the time of birth of the child (e.g. Permanent

          Resident  Card, Landing Paper/Record of Landing of Parents, Work Permit, or Visitor Visa - as applicable).

B.5.    Affidavit of Late Registration of Birth (Download Form) if ROB is being reported after twelve (12)

          months from the time of birth. These must be notarized a notary public and authenticated by the Deputy

          Provincial Secretary's office in Edmonton (for Alberta-based applicants) or the Ministry of Justice in Regina

          (for Saskatchewan-based applicants). Please refer to the guide below on mailed applications (please scroll

          down).

B.6     Certificate of Canadian Citizenship of parents, if applicable.

B.7     Philippine citizenship reacquisition/retention documents (Identification Certificate, Order of Approval,

          Oath of Allegiance), if applicable. 

If the child is 18 years old and above:  Submit original Negative Certification of Birth from the PSA (Note: This is to ensure that there is no prior registration of birth).

 NOTE:  Please do not send original passports / PR cards by mail. Send only the photocopies. 

C. ROB processing fee of CAD 36.25 in cash or money order/bank draft made payable to the “Philippine Consulate General Calgary”. (Note: Please use these exact words. Do not abbreviate. Otherwise, the bank will not accept your draft/money order) Do not send cash in your mail. Personal cheques are not accepted.

D. Self-addressed envelope, preferably with tracking features, to be used in mailing the Parents' copy of the registered

     ROB.

 

 

REQUIREMENTS FOR APPLICATIONS SUBMITTED BY MAIL:

a.  The ROB Form and affidavits (AAP, AUSF, affidavit of late registration) must be notarized by a local notary public.

b.  The notarization by a local notary public must be authenticated by:

 

     For birth that took place in ALBERTA:                         Deputy Provincial Secretary's Office

                                                                                          Room 111, 9833 109 Street

                                                                                          Edmonton ABT5K 2E8

                                                                                          Phone:  780-427-5069

       For birth that took place in SASKATCHEWAN:           Ministry of Justice

                                                                                          Authentication Services

                                                                                          800 - 1874 Scarth Street

                                                                                          Regina SK   S4P 4B3

                                                                                          Phone: 306-787-2951

 

Mailed applications should likewise include the applicant's contact details (telephone and/or email address) in case the PCG needs to get in touch with the applicant for further information on the documents submitted.

* Applicants are requested to submit a self-addressed prepaid envelope (preferably with tracking features) to be used in mailing back their copy of the ROB. 

Note:     Additional documents may be required by the action officer from the applicant upon evaluation of the 

              requirements to determine the citizenship, identity or eligibility of the child for registration of birth

              under Philippine law. Queries on ROB matters may be emailed to calgarypcg.civreg@gmail.com

              Processing of ROB applications takes seven (7) working days, counted from the day after

              receipt of the complete application from the mail. Incomplete / non-compliant applications will not be

              accepted or processed.

FOR STAND-ALONE AFFIDAVIT OF ADMISSION OF PATERNITY (AAP) OR AFFIDAVIT TO USE THE SURNAME OF THE FATHER (AUSF) TO BE SUBMITTED TO LOCAL CIVIL REGISTRARS IN THE PHILIPPINES, FOLLOWING ARE THE REQUIREMENTS:

1.  Four (4) original AAPs or AUSFs - The parent must attach a copy of his/her valid passport in each AAP/AUSF.

     The distribution of the copies is as follows:

        (1) Copy for the parent

        (2) Copy for the Local Civil Registrar in PH where the child's birth is being registered

        (3) Copy for the PCG

        (4) Copy for the Philippine Statistics Authority (PSA) to be sent by the PCG through the DFA

2.  The AAP/AUSF must be authenticated (please see procedure above)

3.  Copy of child's local birth certificate or record of birth from the hospital

4.  Mail the authenticated AAP / AUSF to the PCG including a bank draft payable to PHILIPPINE CONSULATE

     GENERAL  in the amount of CAD 72.50 (The fee is for the AAP/AUSF and the Certificate of Registration that the

     PCG will issue once the AAP/AUSF has been registered.)

5.  Include your personal contact details (mobile number, email address) in case the PCG needs to get in touch with you.

6.  Include a new / unused self-stamped, self-addressed mailing envelope to be used in mailing back to you the

     registered AAP/AUSF.

REMINDERS:

The Consular Officer reserves the right to require additional proof or documents from an applicant to prove his/her citizenship, status or identity pursuant to Philippine Passport Law (RA 8239) and the Foreign Service Act (RA 7157).

Application for Passport  

First time applicants for PH Passport may submit the Parent's Copy of the ROB as supporting document, if the PSA copy is not yet available. Please refer to list of requirements on Passport Application for Minors.

Frequently Asked Questions on ROB:

  • Is my child eligible to a Philippine citizenship even if he/she was born in Canada?

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When a child is born abroad to parents who are both Filipino citizens or to one (1) parent who is a Filipino citizen, i.e. one who has not been naturalized as a citizen of a foreign country, the child is considered a Filipino citizen and the child's birth must be immediately reported to the Philippine Embassy or Consulate which exercises jurisdiction over the place of birth.

  • When should I report the birth of my child to the Philippine Consulate General?

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Ideally, the birth must be reported to the Philippine Consulate General within twelve (12) months after its occurrence. When the parents neglect to report the birth within twelve (12) months, the birth may, nevertheless, be recorded upon the determination of the consular officer of satisfactory evidence on the authenticity of the report. In these cases, the person submitting the report shall be required to execute an Affidavit explaining the delay in reporting the birth.

  • Why should I report the birth of my child to the Philippine Consulate General?

The Report of Birth is a declaration of the person furnishing information on the birth abroad of a Filipino child. It is important for Filipinos permanently residing abroad to promptly register with the Philippine Consulate General the birth of a child in order for such a birth to be registered with the the Philippine Statistical Authority (PSA).

  • How do I get a Report of Birth issued by the Philippine Statistics Authority (formerly the National Statistics Office)?

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Please note that a PSA- authenticated copy of the Report of Birth/Marriage/Death may be requested from the Philippine Statistics Authority only after six months from the date of filing of said report at the Philippine Consulate General. To request a PSA-copy of the ROB, you may go to www.ecensus.com.ph or www.psa.gov.ph or ww.psaserbilis.com.ph/Default.aspx  

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