REPORT OF DEATH (ROD)
Requirements for Reporting the Death of a Filipino abroad
The death of a Filipino citizen in Alberta or Saskatchewan should be reported to and registered with the Philippine Statistics Authority (PSA) through the Philippine Consulate General (PCG) in Calgary. If the deceased is no longer a Filipino at the time of death, there is no need to file an ROD.
I . DOCUMENTARY REQUIREMENTS
When reporting/registering the death, the following documents should be submitted:
A. Report of Death (ROD) Form (four original duly-filled out forms) – Download Form
Important: Please check the information under item II (Procedure for Application) for information on how to submit the ROM either in person or by mail.
Please use BLACK ink in accomplishing the form.
B. Original and four (4) photocopies of the following:
B.1. Proof of Philippine citizenship of the deceased (valid Philippine passport, and/or Identification Certificate as dual citizen issued by the Philippine Bureau of Immigration or any Philippine Embassy/Consulate)
B.2. Proof of the deceased's immigration status in Canada (valid PR card, work / study permit)
B.3. Certificate of Death issued by the Vital Statistics Office of Canada
B.4. Data page of the Philippine passport of the deceased
B.5. Embalming Certificate, if the remains are embalmed
B.6. Cremation Certificate, if the remains are cremated
B.7. Medical Certificate of Death (stating the cause of death)
B.8. Burial or transit permit for shipment of human remains
B.9. Copy of valid passport of reporting party, and other documents that
may be required by the consular officer
B.10. Mortuary Certificate* issued by the PCG, if required
NOTE: The Mortuary Certificate is required by PH authorities for the shipment to the Philippines of human remains or cremated remains in urns. This may be filed separately or closer to the date of departure to PH.
C. Processing fee of CAD 36.25 in postal money order/bank draft made payable to the "PHILIPPINE CONSULATE GENERAL CALGARY" (Note: Please use these exact words. Do not abbreviate. Otherwise, the bank will not accept your postal money order/bank draft). Do not send cash in the mail. Personal cheques are not accepted.
* Requirements for the Issuance of a MORTUARY CERTIFICATE
ORIGINAL and one (1) photocopy of the following documents:
C.1. Death Certificate issued by the Vital Statistics Office;
C.2. Embalming Certificate, if the remains are embalmed;
C.3. Cremation Certificate, if the remains are cremated. The certificate should state that "the human remains have been properly cremated and ashes are placed in a hermetically sealed urn or a similar container.”
C.4. Travel itineraries for the remains and the one who will accompany the remains;
C.5. Original and photocopy of the Philippine passport of the deceased;
C.6. Medical Certificate of Death;
C.7. Burial or transit permit for shipment of human remains;
C.8. Certificate stating that the casket contains only the body of the
deceased, or certification from crematorium stating that the urn contains only the ashes of the deceased; and
C.9. Processing fee of CAD 36.25.
Please bring the required number of photocopies of documents. The PCG has no photocopying machine for public use and photocopying is not part of consular services offered.
II. PROCEDURE FOR APPLICATION
A. IN-PERSON SUBMISSION:
Applicants wanting to submit a ROD in person should book an appointment at http://www.calendly.com/yycpcg/nonpassport. Only those with confirmed appointments will be allowed entry in the PCG.
Below are the step-by-step procedures for in-person submission:
1. Book an appointment for a notarial/civil registration service with the PCG using its Calendly appointment system: http://www.calendly.com/yycpcg/nonpassport.
2. On the date and time of your appointment, please bring the documents stated in IA., IB., and IC. above.
3. Payment of CAD 36.25 in CASH (card payments are not accepted).
4. Self-addressed and stamped unused return envelope that the PCG will use to mail the ROB to the applicant; and
5. Note stating the applicant’s full name, address, email, and phone number.
Please note that processing of the documents takes seven (7) business days, counted from the next business day following receipt of application, before the documents are returned by mail to the applicants, provided the requirements and procedures listed above are complied with. The PCG is NOT RESPONSIBLE for any delay or loss in the mail or any other uncontrollable circumstances surrounding the notarization or authentication of the documents.
It would be best to use an envelope with tracking features so the applicant would know the status of the delivery of the documents by Canada Post/private courier service.
B. FOR APPLICATIONS SUBMITTED BY MAIL:
a. The ROD Form must be notarized by a local notary public.
b. The notarization by a local notary public must be authenticated by:
For death that took place in ALBERTA:
Deputy Provincial Secretary's Office
Room 111, 9833 109 Street
Edmonton ABT5K 2E8
Phone: 780-427-5069
For marriage that took place in SASKATCHEWAN:
Ministry of Justice and Attorney Genera
Authentication Services
800 - 1874 Scarth Street
Regina SK S4P 4B3
Phone: 306-787-2951
c. The locally notarized and authenticated ROD and affidavits, together with return envelope and money order/bank draft payment must be mailed to the PCG at this address:
Philippine Consulate General
Suite 100 - 1001 1st ST SE Calgary AB Canada T2G 5G3
d. Mailed applications should likewise include the contact details (telephone and/or email address) of the party that filed the report in case the PCG needs further information on the documents submitted.
e. Self-addressed prepaid envelope (preferably with tracking features) to be used in mailing the applicant's copy of the ROD / Mortuary Certificate.
* Applicants must comply with the above requirements. Applications with incomplete requirements will not be processed and will instead be returned to the applicant.
* Regular processing of ROD takes seven (7) working days.
* Queries on ROD matters may be emailed to calgarypcg.civreg@gmail.com.
Please note that an authenticated copy of the Report of Death may be requested from the Philippine Statistics Authority (PSA) after about six months from the date of filing of said report at the Philippine Consulate General. To request a PSA-copy of the ROD, you may go to www.ecensus.com.ph or www.psa.gov.ph or www.psaserbilis.com.ph/Default.aspx
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