REPORT OF DEATH (ROD)

 

Requirements for reporting the death of a Filipino abroad

DUE TO THE EVOLVING COVID-19 SITUATION IN ALBERTA, THE DECLARATION OF STATE OF EMERGENCY BY THE CITY OF CALGARY, AND IN THE INTEREST OF PUBLIC HEALTH AND SAFETY,  THE PHILIPPINE CONSULATE GENERAL IN CALGARY WILL ONLY ACCEPT MAILED APPLICATIONS FOR REPORTS OF DEATH (ROD)  AT THIS TIME.  

THANK YOU FOR YOUR UNDERSTANDING.

The death of a Filipino citizen in Alberta or Saskatchewan should be reported to and registered with the Philippine Statistics Authority (PSA) through the Philippine Consulate General (PCG). If the deceased is no longer a Filipino at the time of death, there is no need to file an RODWhen reporting/registering the death, the following documents should be submitted:

A. Report of Death (ROD) Form (four original duly-filled out forms) – Download Form

   

    Please use BLACK ink in accomplishing the form. 

    

    Duly-filled out ROD forms must be notarized by a notary public and authenticated by the Deputy Provincial

    Secretary's office in Edmonton (for Alberta-based applicants) or the Ministry of Justice in Regina (for Saskatchewan-

    based applicants). Please refer to the guide below on mailed applications (please scroll down).

B. Original and four (4) photocopies of the following:

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B.1.    Proof of Philippine citizenship of the deceased (valid Philippine passport, and/or Identification Certificate

          as dual citizen issued by the Philippine Bureau of Immigration or any Philippine Embassy/Consulate)

B.2.    Proof of the deceased's immigration status in Canada (valid PR card, work / study permit)

B.3.    Certificate of Death issued by the Vital Statistics Office of Canada

B.4.    Data page of the Philippine passport of the deceased

B.5.    Embalming Certificate, if the remains are embalmed

B.6.    Cremation Certificate, if the remains are cremated

B.7.    Medical Certificate of Death (stating the cause of death)

B.8.    Burial or transit permit for shipment of human remains

B.9.    Copy of valid passport of reporting party, and other documents that may be required by the consular officer

B.10.  Mortuary Certificate* issued by the Philippine Consulate General, if required

           NOTE: The Mortuary Certificate is required by PH authorities for the shipment to the Philippines

                  of human remains or cremated remains in urns. This may be filed separately or closer to the

                  date of departure to PH.

C.  Processing fee of CAD 36.25 in cash or money order/bank draft made payable to the "PHILIPPINE CONSULATE

      GENERAL CALGARY" (Note: Please use these exact words. Do not abbreviate. Otherwise, the bank will

      not accept your draft/money order). Do not send cash in the mail. Personal cheques are not accepted.

* Requirements for the Issuance of a MORTUARY CERTIFICATE

ORIGINAL and one (1) photocopy of the following documents:

a. Death Certificate issued by the Vital Statistics Office;
b. Embalming Certificate, if the remains are embalmed;
c. Cremation Certificate, if the remains are cremated;
d. Travel itineraries for the remains and the one who will accompany the remains;

e. Original and photocopy of the Philippine passport of the deceased;

f.  Medical Certificate of Death;
g. Burial or transit permit for shipment of human remains;  
h. Certificate stating that the casket contains only the body of the deceased, or certification from crematorium

    stating that the urn contains only the ashes of the deceased; and

i.  Processing fee of CAD 36.25.

Please bring the required number of photocopies of documents. The Consulate has no photocopying machine for public use and photocopying is not part of consular services offered.

FOR APPLICATIONS SUBMITTED BY MAIL:

a.  The ROD Form must be notarized by a local notary public.

b.  The notarization by a local notary public must be authenticated by:

     For death that took place in ALBERTA:                       Deputy Provincial Secretary's Office

                                                                                          Room 111, 9833 109 Street

                                                                                          Edmonton ABT5K 2E8

                                                                                          Phone:  780-427-5069

       For death that took place in SASKATCHEWAN:          Ministry of Justice

                                                                                          Authentication Services

                                                                                          800 - 1874 Scarth Street

                                                                                          Regina SK   S4P 4B3

                                                                                          Phone: 306-787-2951

 

c.   Mailed applications should likewise include the contact details (telephone and/or email address) of the party that filed the report in case the PCG needs further information on the documents submitted.

d.  Self-addressed prepaid envelope (preferably with tracking features) to be used in mailing the applicant's copy of the ROD / Mortuary Certificate.

Applicants must comply with the above requirements. Applications with incomplete requirements will not be processed and will instead  be returned to the applicant. 

* Regular processing of ROD takes seven (7) working days.

Queries on ROD matters may be emailed to calgarypcg.civreg@gmail.com

 

Please note that an authenticated copy of the Report of Death may be requested from the Philippine Statistics Authority (PSA) after about six months from the date of filing of said report at the Philippine Consulate General. To request a PSA-copy of the ROD, you may go to www.ecensus.com.ph or www.psa.gov.ph or www.psaserbilis.com.ph/Default.aspx  

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