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NBI-issued GUIDELINES IN APPLYING FOR AN NBI CLEARANCE

FOR APPLICANTS BASED OUTSIDE OF THE PHILIPPINES

 

Note: The Philippine Consulate General (PCG) only certifies the NBI Form that is required in obtaining an NBI Clearance. It is the NBI in the Philippines that issues the NBI Clearance, not the PCG.

 

DUE TO THE EVOLVING COVID-19 SITUATION IN ALBERTA, THE DECLARATION OF STATE OF EMERGENCY BY THE CITY OF CALGARY, AND IN THE INTEREST OF PUBLIC HEALTH AND SAFETY,  THE PHILIPPINE CONSULATE GENERAL IN CALGARY STRONGLY ENCOURAGES CLIENTS TO ADOPT THE FOLLOWING PROCEDURES.

THANK YOU FOR YOUR UNDERSTANDING & COOPERATION.

A.  FOR RENEWAL OF NBI CLEARANCE issued from 2014 onwards

 

  • Applicants who were previously issued NBI Clearance Certificates from 2014 onwards can renew their NBI Clearance Certificate directly with the NBI without the need for a new fingerprint card, provided that no changes are made on their personal data.

 

  • Send the following requirements to your authorized representative in the Philippines who will file the application on your behalf with the NBI:

 

  1. Authorization letter;

  2. Old NBI Clearance Certificate;

  3. A 2x2 photo taken within the last three (3) months;

  4. Photocopy of your valid passport; and

  5. Fee of PhP 200.00.

You may also mail your application directly to:

MAILED CLEARANCE SECTION

​3rd Floor, NBI Clearance Building,

UN Avenue, Manila

 

For more inquiries, you can call the NBI at telephone no. 5238231 loc 5465 or email them at nbiclearance@nbi.gov.ph

 

  • Processing of applications will take a maximum of five (5) days upon receipt of documents.

 

  • Upon receipt of the clearance certificate, examine it for the presence of embossed NBI dry-seal. Affix right thumb mark on the space provided for.

 

 

B. FOR NEW APPLICANTS or those renewing NBI Clearance Certificates issued prior to 2014

1. Please email calgarypcg.notarials@gmail.com with the subject "NBI Form" to request for NBI Form No.5. Indicate your complete name, address, and telephone number in your email. 

2.Fill-out the form. In case you are a married woman, the order of writing is as follows:

     (a) Your maiden surname (family name or surname of your father);

     (b) Your first name or given name;

     (c)Your maternal surname (maiden surname of your mother), and;

     (d) Your husband’s surname or family name (on the space provided for).

3. Attach a 2x2 picture in white background taken within three (3) months prior to application in the space provided for in the NBI Form, and a photocopy of your valid passport and other IDs.

4. Go to your nearest police station and have ROLLED IMPRESSIONS of your fingerprints taken on the NBI Form. At the lower back portion of the Form, the police officer who took your fingerprint impression must sign his name, state his official designation, and stamp the seal of their office and the date when the fingerprint impression was taken. (This will be certified by the PCG. The PCG’s certification will be at the front portion of the NBI Form).

5. Send the NBI Form by mail to the PCG for certification/verification. Include in the mailing envelope the following:

     (a) Completed NBI Form No.5;

     (b) Photocopy of passport and photo ID;

     (c) Bank draft or money order in the amount of CAD 36.25 (exact amount) payable to the

          “PHILIPPINE CONSULATE GENERAL CALGARY” (Please use these exact words. No abbreviations. Otherwise,

           the bank will not accept your bank draft or money order.) for the PCG certification/verification fee, and;

     (d) Self-addressed return envelope (preferably a regional envelope that can be tracked) that will be used to send

           the PCG-CERTIFIED/VERIFIED NBI Form including your Official Receipt.

 

6. Upon receipt of your PCG-certified/verified NBI Form No.5, send the form to the NBI or to your authorized representative (letter of authorization is required) in the Philippines who must submit the completed form to:

 

EMELYN M. AOANAN

Chief, Information and Communication Technology Division

4th Floor, NBI Clearance Building,

UN Avenue, Ermita, Manila

 

The application must include the NBI Clearance fee specified by the NBI. 

For more inquiries, you can call the NBI at telephone no. 5238231 loc 5465 or email them at nbiclearance@nbi.gov.ph  

 

According to the NBI, processing time for application will take a maximum of five (5) days upon receipt of documents. The NBI Clearance certificate is now being issued for “MULTI-PURPOSE” in blue clearance form.

7. Other than the instructions above, new applicants are also required to register online at www.nbi-clearance.com. An applicant is required to sign-up and sign-in to apply for clearance. Select NBI Clearance Center as your preferred NBI site. Select a payment channel (e.g. Bayad Center) to complete your transaction where a reference number will appear on the screen. Copy this reference number which will serve as the NBI’s code in the retrieval of the applicant’s data and status of application at the upper portion of your application.

THIS PROCESS ALSO APPLIES TO FOREIGN NATIONALS WHO RESIDED IN THE PHILIPPINES AND ARE REQUIRED TO SUBMIT AN NBI CLEARANCE CERTIFICATE.

Last update: 19 May 2020

NBI's Contact Details, based on their website www.nbi.gov.ph, are as follows:

Main Office Address
NBI Building, Taft Avenue, Ermita
Manila, Philippines 1000

Telephone Numbers
Trunkline: 8523.8231 to 38
Fax: 8526.1216 • 8523.7414

 

Email Address
director@nbi.gov.ph

 

NBI Clearance Center

NBI Clearance Building
United Nations Avenue, Ermita
Manila, Philippines 1000

 

For NBI Clearance Inquiries
Call Tel.: 8523.82.31 to 38 Local 5523, 5430 & 5509
Call Tel.: 8524.12.77
Call Tel.: 8522.87.88

 

NBI Clearance Delivery
6:00 am to 6:00 pm
0927.047.58.71
0917.999.94.21
0920.412.99.99

 

Email Address
nbiclearance@nbi.gov.ph

 

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