NOTARIZATION / LEGALIZATION OF DOCUMENTS

 

The two types of documents that may be notarized/legalized by the Philippine Consulate General in Calgary are as follows:

 

  1. Documents that are executed by individuals based in Alberta or Saskatchewan, and that have the authentication by the authorities of Alberta (Deputy Provincial Secretary’s Office) or Saskatchewan (Ministry of Justice); and

  2. Documents issued by Canadian agencies or institutions in Alberta or Saskatchewan that have the authentication by the authorities of Alberta (Deputy Provincial Secretary’s Office) or Saskatchewan (Ministry of Justice).

Both types of documents must bear a consular notarization or authentication of the Philippine Consulate General in Calgary, so that these documents will be accorded legal effect in the Philippines.

 

The Philippine Consulate General does not notarize or authenticate documents that are executed or issued in other provinces of Canada.

 

DUE TO THE EVOLVING COVID-19 SITUATION IN ALBERTA, THE DECLARATION OF STATE OF EMERGENCY BY THE CITY OF CALGARY, AND IN THE INTEREST OF PUBLIC HEALTH AND SAFETY,  THE PHILIPPINE CONSULATE GENERAL IN CALGARY STRONGLY ENCOURAGES CLIENTS TO ADOPT THE FOLLOWING AUTHENTICATION PROCEDURES  TO HAVE THEIR DOCUMENTS NOTARIZED/LEGALIZED.  

THANK YOU FOR YOUR UNDERSTANDING.

I. AUTHENTICATION OF DOCUMENTS

 

Canadian documents issued by agencies or institutions in Alberta or Saskatchewan (e.g., birth certificates, marriage certificates, permit to practice any profession, employment certificate, hospital records, police clearance, driver’s license, and other private documents) that are to be used in the Philippines must first go through local / Canadian authentication procedures before the Philippine Consulate General can in turn notarize/authenticate said documents. Canadian documents without the proper authentication by authorities in Alberta or Saskatchewan, even if presented in person by the applicant, will not be accepted for notarization by the Philippine Consulate General.

Documents executed/signed by individuals (ex. SPA, Affidavit, Deed of Sale, etc.) for use in the Philippines likewise need to go through local / Canadian authentication procedures prior to authentication by the Philippine Consulate General. Attach a copy of valid identification (e.g., passport, etc.) showing full name as reflected in the document.

 

Following are the procedures for Authentication:

A. FOR THOSE BASED IN ALBERTA:

 

1.Have the document notarized by a local notary public.

 

Note: There is no need for notarization by a local notary public if the document to be used in the Philippines is issued by Canadian authorities, for example, Marriage/Birth Certificate issued by the Vital Statistics Office, divorce papers issued by Canadian courts, etc. You may go to step no. 2 below or call the Deputy Provincial Secretary's Office first for guidance.

2. Send the notarized document for provincial authentication to Edmonton. The document containing the local notary public's original signature and seal can be mailed, brought in person, or delivered by courier to the Deputy Provincial Secretary's Office along with a written request for the authentication.  Please contact said office for information on fees to be paid.

The address of the office is:

Deputy Provincial Secretary's Office

Room 111, 9833 109 Street, Edmonton AB T5K 2E8

 

The certificate(s) with the document(s) attached will be returned to the requestor by mail, unless other arrangements are desired. Any additional delivery expense, such as the cost of a private courier, will be the responsibility of the person making the request.

For additional information on this service, please contact the Registrar, Official Documents and Appointments at 780-427-5069.

Source: https://justice.alberta.ca/programs_services/official/pages/authentication.aspx

3. Upon receipt of the Alberta-authenticated document, please photocopy one set and mail both original and photocopy to the Philippine Consulate General in Calgary for consular authentication, along with a bank draft in the amount of CAD 36.25 (per document) payable to “PHILIPPINE CONSULATE GENERAL”, the applicant’s contact details (cellphone number and email address), and a prepaid self-addressed mailing envelope, preferably with tracking features.

The Consulate’s mailing address is:

Philippine Consulate General

Suite 920   517 10 Ave SW, Calgary AB   T2R 0A8

 

4. After processing by the Philippine Consulate General, the authenticated document will be mailed to the applicant using the prepaid self-addressed mailing envelope provided.

 

 

B. FOR THOSE BASED IN SASKATCHEWAN:

 

1. Have the document notarized by a local notary public.

Note: There is no need for notarization by a local notary public if the document to be used in the Philippines is issued by Canadian authorities, for example, Marriage/Birth Certificate issued by the Vital Statistics Office, divorce papers issued by Canadian courts, etc. You may go to step no. 2 below or call the Ministry of Justice first for guidance.

2. Send the notarized document to Regina for notarial signature authentication at the following address:

Ministry of Justice

Authentication Services

800 - 1874 Scarth Street, Regina SKS4P 4B3

Phone: 306-787-2951

 

The document is then stamped with the Great Seal of Saskatchewan and is considered authenticated.

 

Please call the said office for information on the authentication fee and date of release of the authenticated document/s. The applicant may then arrange to pick up the document/s in person or have them mailed back to him/her by providing a prepaid self-addressed mailing envelope.

 

Source: https://www.saskatchewan.ca/government/notarize-documents-publications-saskatchewan-maps-and-other-publications/authenticating-notarized-documents

 

3. Upon receipt of the Saskatchewan-authenticated document, please photocopy one set and mail both original and photocopy to the Philippine Consulate General in Calgary for consular authentication, along with a bank draft in the amount of CAD 36.25 (per document) payable to “PHILIPPINE CONSULATE GENERAL”, the applicant’s contact details (cellphone number and email address), and a prepaid self-addressed mailing envelope, preferably with tracking features.

 

The Consulate General’s mailing address is:

Philippine Consulate General

Suite 920 517 10 Ave SW

Calgary AB T2R 0A8

 

4. After processing by the Philippine Consulate General, the authenticated document will be mailed to the applicant using the prepaid self-addressed mailing envelope provided.

 

 

IMPORTANT  REMINDERS:

 

  • The Philippine Consulate General does not take any responsibility for the contents of the documents it notarizes.   

 

  • Processing takes three (3) working days, counted from the next day following receipt of application, before the documents mailed to the Philippine Consulate General are returned by mail to the applicants, provided the requirements and procedures listed above are complied with. The Philippine Consulate General is NOT RESPONSIBLE for any delay or loss in the mail or any other uncontrollable circumstances surrounding the notarization or authentication of the documents.

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