PASSPORT APPLICATION - MINOR APPLICANT (below 18 years old)

A. CORE REQUIREMENTS

 

1. New Application

 

  • Confirmed online appointment - Please read Passport Booking Guidelines FIRST and book an appointment here: www.passport.gov.ph

  • Personal appearance of minor applicant and either parent or authorized adult companion (please also refer to Item B.3 and B.4 below)

  • Original PSA authenticated Birth Certificate / Report of Birth

  • Passport or valid government-issued ID of either parent showing full name (First Name, Middle Name, Last Name)

  • For child born in Canada to Filipino parent/s, original and photocopy of Canadian passport of the child

  • Original and photocopy of any of the following for confirmation of Philippine Citizenship:  valid Canadian Permanent Residency card; valid visitor visa; parent/s’ valid work permit

​      Note: Please see "Important Information" below if you do not have VALID visa, PR Card, or Work Permit

  • Processing fee of CAD 87.00

  • Unused self-addressed envelope, preferably with tracking features, to be used in mailing the new passport to the applicant

  

2. Renewal

 

  • Confirmed online appointment

  • Accomplished application form – download form

  • Personal appearance of minor applicant and either parent or authorized adult companion (please also refer to Item B.3 and B.4 below)

  • Passport with photocopy of data page

  • Passport or valid government-issued ID of either parent showing full name (First Name, Middle Name, Last Name)

  • Proof of filiation to accompanying parent: original Birth Certificate of the applicant (please also see Section B. "Supporting Documents" below)  

  • Original and photocopy of any of the following for confirmation of Philippine Citizenship:  valid Canadian Permanent Residency card; valid visitor visa; parent/s’ valid work permit

  • Processing fee of CAD 87.00

 

 

B. SUPPORTING DOCUMENTS

 

In addition to the core requirements, the following supporting documents will be further required in the following cases:

 

1. In case applicant has No PSA Birth Certificate or Report of Birth yet

 

  • Parents to first file the child’s Report of Birth (ROB). Please refer to requirements for Civil Registration: Report of Birth at the Consulate’s website www.philcongencalgary.org for the requirements

  • Submit original parent’s copy of ROB

 

 

2. In case applicant is not accompanied by the parent/s during the application process

 

  • Submit a Special Power of Attorney (SPA) executed by the parent/s designating the minor’s companion to assist in the application process. The SPA must be authenticated by the Department of Foreign Affairs (DFA) in Manila if executed by Philippine-based parent/s. If executed abroad, the SPA must be authenticated by the Philippine Embassy/Consulate where the parent/s reside.

  • PSA Birth Certificate (proof of filiation)

  • Passport or valid government-issued ID of authorized adult companion showing full name (First Name, Middle Name, Last Name)

 

3. In case applicant is an illegitimate child in custody of the Mother

 

  • Personal appearance of minor applicant and mother or authorized adult companion

  • PSA Birth Certificate (proof of filiation)

  • Passport or valid government-issued ID of mother or authorized adult companion showing full name (First Name, Middle Name, Last Name)

  • If applicant is not accompanied by mother during the application process, applicant must submit a Special Power of Attorney (SPA) executed by the mother designating the minor’s companion to assist in the application process. The SPA must be authenticated by the Department of Foreign Affairs (DFA) in Manila if executed by Philippine-based parent/s. If executed abroad, the SPA must be authenticated by the Philippine Embassy/Consulate where the mother resides.

 

4. If the applicant is an illegitimate child and mother is deceased/absent and father is unknown

 

  • Personal appearance of minor applicant and adult guardian

  • PSA Birth Certificate (proof of filiation)

  • Valid passport or valid government ID of adult guardian showing full name (First Name, Middle Name, Last Name)

  • DSWD Clearance

  • Affidavit of Guardianship / Order of Guardianship

 

5. If the minor applicant is undergoing or has undergone the process of domestic adoption

 

  • Personal appearance of minor applicant and adoptive parent/s

  • PSA Birth Certificate

  • Valid passport or valid government issued ID of adoptive parent/s showing full name (First Name, Middle Name, Last Name)

  • Court Decree of Adoption

  • If applicant is not accompanied by adoptive parent/s during the application process, applicant must submit a Special Power of Attorney (SPA) executed by the adoptive parent/s designating the minor’s companion to assist in the application process.  The SPA must be authenticated by the Department of Foreign Affairs (DFA) in Manila if executed by Philippine-based parent/s. If executed abroad, the SPA must be authenticated by the Philippine Embassy/Consulate where the adoptive parent/s reside.

 

6. If the minor applicant is undergoing or has undergone the process of foreign adoption / Inter Country Adoption Board (ICAB) adoption process

 

  • Personal appearance of minor applicant and ICAB representative

  • PSA Birth Certificate / PSA Certificate of Foundling

  • Endorsement from ICAB

  • Certificate of Child Available for Adoption / Deed of Voluntary Commitment

  • Placement Authority issued by ICAB

  • Certificate for Issuance of Passport issued by ICAB

  • Clearance for Inter-Country Adoption

  • Child Study Report

  • DSWD Clearance

 

7. If the applicant is a foundling NOT for adoption

 

  • Personal appearance of minor applicant and adult guardian

  • PSA Certificate of Foundling

  • Passport or Valid Government issued ID of adult guardian showing full name (First Name, Middle Name, Last Name)

  • DSWD clearance

  • Affidavit of Guardianship

IMPORTANT INFORMATION

FOR PASSPORT APPLICANTS

  • Personal appearance is required for ALL applicants

  • Original PSA Birth Certificate is required for applicants included in the DFA Watchlist.

  • Photocopying is not part of the consular services offered by the Philippine Consulate. Please ensure you have the original and the required photocopy (full document copy without missing sections) with you when you come for your appointment.

  • Self-addressed return envelope

For those who wish to have their new passport mailed to their address, please submit a regional envelope, preferably with signature sticker or tracker, from a courier or postal service of your choice. Please write your complete return address and your telephone number/s. You may track your envelope after the date when your new passport will be available. Said date is stamped on your Official Receipt.

  • Debit card or credit card payments are not accepted at this time. Payments may be made in cash, bank draft or money order payable to the “Philippine Consulate General Calgary”[1] and indicating exact amount. The Philippine Consulate will issue official receipts for payments made to the Consulate Cashier. The Philippine Consulate has not authorized any person or entity to collect payments on its behalf, including donations for venue rental or meals of Consulate personnel during consular outreach missions.

[1] Please use these exact words. Otherwise, the bank will not accept your bank draft or money order.

  • Permanent Residents in Canada

Passport applicants who are permanent residents of Canada but cannot present a valid permanent resident (PR) card or whose PR cards have expired, are required to submit any of the following proof of PR Card renewal:

confirmation of receipt by CIC/IRCC of the application for renewal/replacement of PR card;

> proof of payment from CIC/IRCC indicating the (a) applicant's name, and; (b) the "type of application" is  "Permanent Residence Card Renewal"; or 

> submit a certification from CIC/IRCC that the applicant is a permanent resident or is NOT a Canadian citizen

  

This serves as basis that the applicant is still a Filipino and is not yet a Canadian citizen. This proof of PR Card renewal will serve as support document for the Affidavit of Philippine Citizenship that the applicant will execute at the PCG in support of his/her passport application. The Affidavit has a separate fee of CAD 36.25. 

  • Holders of Work Permit, Study Permit

Passport applicants who are in Canada on work or study permits but whose permits have expired will have to present proof that they have applied for a renewal of their work/study permits. This proof may be in the form of a receipt from CIC showing the name of the applicant to prove that a renewal of the work/study permit has been applied for.

  • Visitor Visa holders

Passport applicants who are in Canada on visitor visas but whose visas have expired will have to present proof that they have applied for a renewal of their visa. This proof may be in the form of a receipt from CIC showing the name of the applicant to prove that a renewal of the visa has been applied for.

  • Attire

To ensure entry to countries with strict dress codes, all passport applicants are required to wear decent clothing for passport photo capture. Plunging necklines, sleeveless clothing, spaghetti strapped tops, see-through tops, sando, tube tops, halters and the like are prohibited.

  • Theatrical make-up and hair style, earrings and colored contact lenses are not allowed during data capture

  • Release of Passports

New passports will be mailed to the applicant using the envelope provided by the applicant during the filing of application. Please note that the Consulate has no control over mail delivery dates. Personal collection of new passports at the PCG is suspended until further notice.

  • Unclaimed passports

Passports unclaimed after six (6) months will be cancelled per DFA Department Order No.37-03

  • Passport Validity

In accordance with Department Order No. 010-2017 or the Implementing Rules and Regulations (IRR) of Republic Act No. 10928 (2017), the Philippine passport has a ten-year validity period for those issued to Filipinos 18 years or older. Filipinos under 18 years will still be issued five-year valid passports.

  • Please note that your passport must be at least six (6) months valid for you to be able to travel abroad.

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