PASSPORT APPLICATION - MINOR APPLICANT (below 18 years old)

A. CORE REQUIREMENTS

 

*Note:  Minors seven (7) years old and below DO NOT need an appointment. They will be accommodated as

            WALK-IN applicants.

1. New Application

 

  • Confirmed online appointment [EXCEPT for minor applicants aged seven (7) years old and below] 

  • Accomplished application form – download form.

  • Personal appearance of minor applicant and either parent or authorized adult companion (please also refer to Item B.3 and B.4 below)

  • Original PSA authenticated Birth Certificate

  • Passport or valid government-issued ID of either parent

  • Original and photocopy of any of the following for confirmation of Philippine Citizenship:  valid Canadian Permanent Residency card; valid visitor visa; parent/s’ valid work permit

  • Processing fee of CAD 87.00

  

2. Renewal

 

  • Confirmed online appointment [EXCEPT for minor applicants aged seven (7) years old and below] 

  • Accomplished application form – download form

  • Personal appearance of minor applicant and either parent or authorized adult companion (please also refer to Item B.3 and B.4 below)

  • Passport with photocopy of data page

  • Passport or valid government-issued ID of either parent

  • Proof of filiation to accompanying parent: original Birth Certificate of the applicant (please also see Section B. "Supporting Documents" below)  

  • Original and photocopy of any of the following for confirmation of Philippine Citizenship:  valid Canadian Permanent Residency card; valid visitor visa; parent/s’ valid work permit

  • Processing fee of CAD 87.00

 

 

B. SUPPORTING DOCUMENTS

 

In addition to the core requirements, the following supporting documents will be further required in the following cases:

 

1. In case applicant has No PSA Birth Certificate or Report of Birth yet

 

  • Parents to first file the child’s Report of Birth (ROB). Please refer to requirements for Civil Registration: Report of Birth at the Consulate’s website www.philcongencalgary.org for the requirements

  • Submit original parent’s copy of ROB

 

 

2. In case applicant is not accompanied by the parent/s during the application process

 

  • Submit a Special Power of Attorney (SPA) executed by the parent/s designating the minor’s companion to assist in the application process. The SPA must be authenticated by the Department of Foreign Affairs (DFA) in Manila if executed by Philippine-based parent/s. If executed abroad, the SPA must be authenticated by the Philippine Embassy/Consulate where the parent/s reside.

  • PSA Birth Certificate (proof of filiation)

  • Passport or valid government-issued ID of authorized adult companion

 

3. In case applicant is an illegitimate child in custody of the Mother

 

  • Personal appearance of minor applicant and mother or authorized adult companion

  • PSA Birth Certificate (proof of filiation)

  • Passport or valid government-issued ID of mother or authorized adult companion

  • If applicant is not accompanied by mother during the application process, applicant must submit a Special Power of Attorney (SPA) executed by the mother designating the minor’s companion to assist in the application process. The SPA must be authenticated by the Department of Foreign Affairs (DFA) in Manila if executed by Philippine-based parent/s. If executed abroad, the SPA must be authenticated by the Philippine Embassy/Consulate where the mother resides.

 

4. If the applicant is an illegitimate child and mother is deceased/absent and father is unknown

 

  • Personal appearance of minor applicant and adult guardian

  • PSA Birth Certificate (proof of filiation)

  • Valid passport or valid government ID of adult guardian

  • DSWD Clearance

  • Affidavit of Guardianship / Order of Guardianship

 

5. If the minor applicant is undergoing or has undergone the process of domestic adoption

 

  • Personal appearance of minor applicant and adoptive parent/s

  • PSA Birth Certificate

  • Valid passport or valid government issued ID of adoptive parent/s

  • Court Decree of Adoption

  • If applicant is not accompanied by adoptive parent/s during the application process, applicant must submit a Special Power of Attorney (SPA) executed by the adoptive parent/s designating the minor’s companion to assist in the application process.  The SPA must be authenticated by the Department of Foreign Affairs (DFA) in Manila if executed by Philippine-based parent/s. If executed abroad, the SPA must be authenticated by the Philippine Embassy/Consulate where the adoptive parent/s reside.

 

6. If the minor applicant is undergoing or has undergone the process of foreign adoption / Inter Country Adoption Board (ICAB) adoption process

 

  • Personal appearance of minor applicant and ICAB representative

  • PSA Birth Certificate / PSA Certificate of Foundling

  • Endorsement from ICAB

  • Certificate of Child Available for Adoption / Deed of Voluntary Commitment

  • Placement Authority issued by ICAB

  • Certificate for Issuance of Passport issued by ICAB

  • Clearance for Inter-Country Adoption

  • Child Study Report

  • DSWD Clearance

 

7. If the applicant is a foundling NOT for adoption

 

  • Personal appearance of minor applicant and adult guardian

  • PSA Certificate of Foundling

  • Passport or Valid Government issued ID of adult guardian

  • DSWD clearance

  • Affidavit of Guardianship

IMPORTANT REMINDERS

FOR PASSPORT APPLICANTS

  • Personal appearance is required for ALL applicants

  • Original PSA Birth Certificate is required for applicants included in the DFA Watchlist.

  • Photocopying is not part of the consular services offered by the Philippine Consulate. Please ensure you have the original and the required photocopy (full document copy without missing sections) with you when you come for your appointment.

  • Self-addressed return envelope

For those who wish to have their new passport mailed to their address, please submit a regional envelope, preferably with signature sticker or tracker, from a courier or postal service of your choice. Please write your complete return address and your telephone number/s. You may track your envelope after the date when your new passport will be available. Said date is stamped on your Official Receipt.

  • Debit card or credit card payments are not accepted at this time. Payments may be made in cash, bank draft or money order payable to the “Philippine Consulate General Calgary”[1] and indicating exact amount. The Philippine Consulate will issue official receipts for payments made to the Consulate Cashier. The Philippine Consulate has not authorized any person or entity to collect payments on its behalf, including donations for venue rental or meals of Consulate personnel during consular outreach missions.

[1] Please use these exact words. Otherwise, the bank will not accept your bank draft or money order.

  • Permanent Residents in Canada

Passport applicants who are permanent residents of Canada but cannot present a valid permanent resident (PR) card or whose PR cards have expired, are required to submit any of the following proof of PR Card renewal:

confirmation of receipt by CIC of the application for renewal/replacement of PR card;

> proof of payment from CIC indicating the (a) applicant's name, and; (b) the "type of application" is

   "Permanent Residence Card Renewal"; or 

> submit a certification from CIC that the applicant is a permanent resident or is NOT a Canadian citizen

  

This serves as basis that the applicant is still a Filipino and is not yet a Canadian citizen. A Philippine Passport may only be issued to Filipino citizens. 

  • Holders of Work Permit, Study Permit

Passport applicants who are in Canada on work or study permits but whose permits have expired will have to present proof that they have applied for a renewal of their work/study permits. This proof may be in the form of a receipt from CIC showing the name of the applicant to prove that a renewal of the work/study permit has been applied for.

  • Visitor Visa holders

Passport applicants who are in Canada on visitor visas but whose visas have expired will have to present proof that they have applied for a renewal of their visa. This proof may be in the form of a receipt from CIC showing the name of the applicant to prove that a renewal of the visa has been applied for.

  • Attire

To ensure entry to countries with strict dress codes, all passport applicants are required to wear decent clothing for passport photo capture. Plunging necklines, sleeveless clothing, spaghetti strapped tops, see-through tops, sando, tube tops, halters and the like are prohibited.

  • Theatrical make-up and hair style, earrings and colored contact lenses are not allowed during data capture

  • Release of Passports

New passports will be available about 8-12 weeks from the date of filing. Following are three ways that applicants may receive their new passports:

A. By mail

New passports will be mailed to the applicant using the envelope provided by the applicant during the filing of application. Please note that the Consulate has no control over mail delivery dates. You may track your envelope after the date when your new passport will be available. Said date is stamped on your Official Receipt.

B.  Personal pick-up at the Consulate

Those who opted to pick up their new passports must present (1) their old passport, and (2) official receipt of payment when claiming their new passport. Please check the date stamped on the Official Receipt when your new passport will be available for pick-up.

C. Through a representative

Only immediate family members are allowed to get the passport on behalf of the applicant. Immediate family members include father, mother, brother, sister, spouse, and children of legal age (18 and above). Please note that:

  • The passport will only be released to an immediate family member with proper authorization letter and valid ID, plus the applicant’s old passport and official receipt of payment.

  • The passport of the minor applicant shall be released only to parents or adult siblings or to an authorized representative with Special Power of Attorney or Affidavit of Support and Consent. The applicant’s old passport and official receipt must likewise be presented by the authorized representative.

  • Unclaimed passports

Passports unclaimed after six (6) months will be cancelled per DFA Department Order No.37-03

  • Passport Validity

In accordance with Department Order No. 010-2017 or the Implementing Rules and Regulations (IRR) of Republic Act No. 10928 (2017), the Philippine passport has a ten-year validity period for those issued to Filipinos 18 years or older. Filipinos under 18 years will still be issued five-year valid passports.

  • Please note that your passport must be at least six (6) months valid for you to be able to travel abroad.

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